How do I deactivate an electronic collection?
Answer
Electronic collections should be deactivated at the service level.
Deactivate Service:
- Search for the electronic collection in the IZ
- Choose Edit Service from the three dots on the right of the search result. If you do not see this option, make sure that you have the Electronic Inventory Operator Extended role.
- On the Edit Service Activation tab, change the service from Available to Not Available:
- If you are sure that you no longer need the collection, best practice is to fully delete it by choosing "delete" from the three dots to the right of the collection in the collection search results. Make sure to choose to delete bibliographic records if there are no other holdings.
Acquisitions:
If the collection is a subscription resource that is being canceled, it's a good idea to also close the purchase order line (POL) for the subscription by following these steps:
- Search for the POL using an Order Lines search
- Click Edit
- Click the Close button in the top menu
- Confirm
The POL will be closed and will no longer be in a status of "Waiting for Renewal."