How do I delete/withdraw multiple item records at once?
Answer
Steps:
- Create a set
- Use "Change Physical Item Information" job to add "wdn" to statistics note #1. If you don't need to track your deletions, don't add the note.
- Use Withdraw Items job to delete items in the set
Create a set:
- Do a Physical Items search for item records to be deleted. Create set and review it to make sure all of the records should be deleted
- Or create an itemized set from a .csv or .xlsx file of barcodes
Add "wdn" to set of records:
- Run the "Change Physical Item Information" job to add "wdn" to the item records Statistical Notes 1 field
- Go to Admin>Manage Jobs and Sets>Run a Job
- Search by name: "Change Physical items information"
- Click on the radio button next to "Change Physical items information" job
- Click Next
- Click on the radio button next to the set of item records
- Click Next
- Scroll down Statistics Note 1
- Click on the box next to Statistics Note 1
- Type wdn in the text box
- Condition: unconditionally
- Click Next
- Review the set
- Click Submit
- Click Confirm when the confirmation message appears
Run the "Withdraw Items" job
- Go to Admin>Manage Jobs and Sets>Run a Job
- Search by Name: Withdraw Physical Items
- Click on the radio button next to the Withdraw Physical Items job
- Click Next
- Click on the radio button next to the set the items records will be deleted
- Click Next
- Select the Parameters for the job
- How to handle holdings without items and bibliographic records: [Select Delete holdings, delete bibliographic records that have no other holdings]
- Check the boxes next to other parameters for records with certain criteria where the item record(s) should not be deleted
- Click Next
- Review the job
- Click Submit
- Click Confirm